Request for Proposal - Security Cameras and Door Access Control Systems
![The District Office monument sign next to Carmichael Rd.]([{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_1/v1759769866/hudsonraidersorg/nrwg79zxgbm1iktmd48p/DistrictOfficeSign.jpg","width":256},{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_2/v1759769866/hudsonraidersorg/nrwg79zxgbm1iktmd48p/DistrictOfficeSign.jpg","width":512},{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_3/v1759769866/hudsonraidersorg/nrwg79zxgbm1iktmd48p/DistrictOfficeSign.jpg","width":800},{"url":"https://resources.finalsite.net/images/f_auto,q_auto,t_image_size_4/v1759769866/hudsonraidersorg/nrwg79zxgbm1iktmd48p/DistrictOfficeSign.jpg","width":1200},{"url":"https://resources.finalsite.net/images/f_auto,q_auto/v1759769866/hudsonraidersorg/nrwg79zxgbm1iktmd48p/DistrictOfficeSign.jpg","width":1365}])
Dear Vendor,
The Hudson School District (HSD) is officially soliciting proposals for the procurement and deployment of IP Security Cameras and Door Access Control Systems. We are looking for qualified partners to replace existing legacy systems across seven locations, including our high school, middle school, four elementary schools, and the district office.
Our goal is to implement a robust, open-architecture security solution that integrates seamlessly into our existing network infrastructure.
Critical Deadlines & Dates
Please note that participation in the Site Review is mandatory; failure to attend will result in a non-qualified bid response.
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Event |
Date & Time |
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RFP Issued |
February 27, 2026 |
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Mandatory Site Review |
March 12, 2026, at 1:00 pm CST |
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Inquiries/Questions Due |
March 20, 2026, at 4:00 pm CST |
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Proposals Due |
March 27, 2026, at 4:00 pm CST |
Site Review Location: Hudson School District Offices, 1350 Carmichael Road, Hudson, WI 54016. All participants will be required to sign an NDA.
Scope of Work Highlights
The project is divided into two primary categories:
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Security Camera Equipment: High-definition IP cameras (minimum 4 MP) with at least 30 days of recording storage and granular access controls.
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Door Access Control: Managed RFID badge entry systems for external entry points, featuring schedule-based entry and full logging capabilities.
Submission Instructions
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Format: All proposals must be submitted electronically.
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Pricing: Cost proposals must be submitted separately from the technical response to ensure independent evaluation. Use the Cost Response Matrix provided in Appendix C-2.
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Delivery: Send all materials to Amanda McCarthy at mccartar@hudsonraiders.org.
The full RFP document detailing all mandatory and desired specifications is attached for your review.
- Security Cameras and Door Access Control Systems RFP
- Security Cameras and Door Access Control Systems Rubric
We look forward to your response and to potentially partnering with you to keep our "Raiders" safe.
Best regards,
Amanda McCarthy Assistant Director of Teaching and Learning for Technology, Hudson School District